June July 2019

A fresh resource for people who plan and manage meetings, events, business travel, promotions and incentive programs. Providing you with inspiration, guidance and great ideas.

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Page 26 of 67

June | July 2019 | Ignitemag.ca | 27 business meetings + events Products, trends and sparks of genius to up the ROI on your next program ALCOHOL LICENSE If you—or a vendor—plan to serve alcohol, you'll need to secure a special occasion permit that will either allow alcohol to be consumed throughout the venue, or just in a dedicated area. Some venues also have site-specific restrictions, such as prohibiting guests from taking alcohol onto escalators. You'll need to ensure the security detail has enough staff on site to enforce any restrictions. When planning an event, the last thing you want to think about is theft, fire or some other emergency. But planning for the unwanted is the only way to properly prepare for worst-case scenarios. When booking a venue, there are a number of considerations to keep in mind and security-related questions you should ask to ensure everyone involved has a safe and secure time. EMERGENCY RESPONSE If you're hiring a security firm that's not the venue's preferred provider, ask them to familiarize themselves with emergency protocols, and have an understanding of the building's alarm tones and PA system, num - ber and location of emergency exits, and muster points (meeting sites) for patrons in the event of an evacuation. OVERNIGHT SECURITY "The venue's security team is there to protect the building, not the individual shows within it. For asset protection, each show should hire their own overnight security," says Treena Didine, GTA oper- ations manager for Tone-Gar Security. Like most security-related questions, the number of security personnel required is usually venue-specific, but Didine recommends having one person stationed at each entrance to the show area, and at least one person patrolling the floor. SAFETY FIRST Security questions you need to ask your venue by Allan Britnell

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