June July 2019

A fresh resource for people who plan and manage meetings, events, business travel, promotions and incentive programs. Providing you with inspiration, guidance and great ideas.

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June | July 2019 | Ignitemag.ca | 47 Advanced preparation What assists CTMs in situations like these is preparing long before any employee hits the runway. "We're seeing this become more openly talked about within companies," says Victoria DeBoon, director of sales at Vancouver, BC-based SAP Concur, a company supplying travel management software. And while having a solid corporate travel plan with key insurance details, hospital coverage information and emergency contact information helps, ensuring all the information is readily available is critical. "Some organizations allow employees to book outside their travel network. So that information needs to come back into a sys- tem that can be monitored," adds DeBoon. While apps like SAP Concur's can help track that information, they can also help provide more sophisticated assistance, ranging from helping implement travel policies to bringing in teams for medical/ security evaluations and creating an onsite emergency action plan. In the end, Fernandes maintains that vig- ilance is key. "If someone's being hospital- ized, make sure the employee knows who to contact. The HR package should outline the travel, risk and insurance piece," he says. "If there's a catastrophe happening, then our locate tool can get in touch with them. Have something in place beforehand to ensure your employees are safe." NOMINATE YOUR SHERO Do you know someone who is helping advance the roles and opportunities for women in travel? Nominate them for the WINiT by GBTA's inaugural WINiT Awards, which aims to "recognize the women, men and companies who together, are driving positive change for the career mobility of women in travel-related industries." There are 11 awards, including Outstanding Woman of the Year, Most Innovative Trailblazer, Lifetime Achievement, Creating a Company Culture for Women to Advance and Succeed, Progress in Achievement Toward Equal Pay, Rising Female Leaders and Best Mentor or Coach. Winners will be honoured at the WINiT Gala in New York on November 7. winitforwomen.org CTMNews Beginning January 2021, Canadians travelling to the European Union will require a European Travel Information and Authorization System (ETIAS) visa waiver. Here's what you need to know to be prepared for this change: Why: The pre-screening process is aimed at reduc- ing travel restrictions while decreasing illegal immigra- tion and improving safety. Required application doc- uments: A valid passport, email address and valid credit card or debit card. How: It's a 10-minute online application where passen- gers will be asked security and travel questions. It is expected that passengers will receive their waivers via email within 24 hours. When to apply: At least three days prior to travel. Cost: $10.50 etiasvisa.com/etias-requirements/Canadians Travel Doc News

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