Sign & Digital Graphics

September '14

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Page 72 of 142

WRAPS DIGITAL GRAPHICS Organization Our filing cabinets are stuffed with invoices and paperwork from all of our past jobs. We keep them all alphabetized of course, but we further break down repeat clients' paperwork into their own labeled folder. This is great for those repeat order phone calls. Often as the customer is calling in a new order we'll go to the files and pull out their folder. In the folder is all of their paperwork with sizing, colors, placement, etc., noted. We take note of the new order and place it (together with the customer's folder) in one of our job boxes and enter it into our scheduling software. It's a quick process, followed by a quick entrance into production if we're just repeating an order with no changes. In addition to well-organized paper- work, we also keep well-organized digital files. It's important to find previous art- work quickly. Consistency and efficiency make the job easier and more profitable. Using a disk cataloging software called Cathy we are able to do a quick search for a customer's backed-up art- work finding all the results in seconds. This of course means that we label, save and backup all of our artwork files as they come in. We maintain a working drive that is networked to all computers with current ongoing working files from the last few months. Older artwork is backed up to a server. We create a new folder for every customer on the working drive and label each file with the name of the customer and a very short description of the proj- ect. This not only makes searching easier for the catalog program, but we can also quickly search through the results to look for the right project for that customer. We create work orders for production that clearly label where the artwork is saved and how the cut files are broken down. To keep track of stock on a particular vinyl that a customer uses, especially for special order colors, we label the vinyl with the customer's name. 64 • September 2014 • S I G N & D I G I T A L G R A P H I C S It's important to note place- ment of the graphics and keep them on file for consistency on future vehicles.

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