Canadian Payroll Reporter

3 Canadian HR Reporter, a Thomson Reuters business 2015 News CPR | March 2015 Electronic pay statements Electronic pay statements growing in popularity growing in popularity Industry representatives provide tips for payroll departments looking to switch Industry representatives provide tips for payroll departments looking to switch BY SHEILA BRAWN HAS YOUR PAYROLL department switched from printed pay statements to electronic ones yet? If so, you are part of a growing trend, say industry representatives. "Electronic pay statements are becoming the new standard method of delivery," says Julie Vincent, a product manager at Ceridian Canada, which provides a range of payroll and human resources solutions. At ADP Canada, clients' use of paper pay statements has gone down by three per cent per year every year since 2011, says Lino Gentile, director of product marketing. "That is evidence that the adoption of self- service and online pay statements is definite- ly real and happening." Payroll departments considering switch- ing from printed to electronic pay state- ments should discuss their options with the information technology department or a payroll service or payroll software provider. When getting started, an important issue to consider is whether to move any other employee interactions with payroll/HR to a self-service model or just do it for pay slips. Gentile says there are cost-saving advan- tages to expanding self-service beyond on- line pay statements to include options such as T4s, address changes, changes to direct deposit account information and updates to employee dependant information. "Organizations have done it successfully for pay statements only, but what we are finding is that if you broaden those process- es, the case becomes much more lucrative when you think about diluting the support overhead and the rollout requirements," Gentile says. He adds that it may also help encourage employees to buy-in to the change if they can access one system for a number of payroll and HR tasks. Whether payroll implements electronic pay slips on their own or as part of a broader self-service package, the department must make sure the issuing of electronic pay state- ments complies with employment standards requirements and any collective agreements in place, says Vincent. In most jurisdictions, employment stan- dards legislation allows employers to provide employees with electronic pay statements as long as they meet certain conditions. In ju- risdictions where the law is silent on the is- sue, payroll departments should check with see SEND on page 5 REGISTER FOR THE CPA'S HIGHLY RATED CONFERENCE & TRADE SHOW TODAY! "This was one of the best Conferences that I have attended. I spoke with so many people and networked with lots of my associates. Your sessions were informative and very interesting and also your speakers were very well informed. Cannot wait until I attend another Conference" – 2014 Conference attendee Join the Canadian Payroll Association in beautiful Quebec City to enhance your payroll knowledge and network with professionals from across Canada! s NETWORK with over 800 attendees, exhibitors and speakers s CHOOSE from over 60 education sessions s EXPERIENCE the latest innovations and BENEFIT from the expertise of over 50 exhibitors in the LARGEST payroll trade show in Canada s Be INSPIRED and MOTIVATED by two dynamic, world-class keynote speakers s For certified CPA members, earn 21 CPE HOURS Register online at payroll.ca 33 rd Annual Conference 4RADE 3HOW s *UNE Quebec City Convention Centre Follow us on LinkedIn Follow us on Twitter @cdnpayroll Your Gateway to Knowledge, Professionalism and Leadership

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