Fleet Management News & Business Info | Commercial Carrier Journal
Issue link: http://read.uberflip.com/i/85089
technology in focus: DOCUMENT MANAGEMENT Technology expands options for converting paperwork to cash BY AARON HUFF Picture perfect B illing within 24 hours of delivery – even if ship- pers and brokers require document submission –has become a critical necessity. To get fast turnaround, bills of lading and other receipts can be captured remotely through a variety of methods: overnight drop box service, truckstop scanning, in-cab scanning on company computers and by using personal laptops and smartphones. Technology providers now offer more options than ever. Pegasus TransTech, which offers Transflo Express truckstop scanning, quickly recognized how mobile scanning was catching fire among drivers with compatible personal devices and developed applications for scanning from a laptop, PC or smartphone to mirror its truckstop scanning functionality. However, using multiple sources to capture images can create some technical barriers; in some cases, the images and "meta" data used to identify and index may be in different formats. Technology providers recently have added new features to address this challenge. Forms recognition To eliminate manual processing of scanned images sent by drivers, many fleets have adopted automatic forms recogni- tion and indexing; drivers simply submit a cover sheet or affix barcodes to documents before scanning for identification. Once the images reach the office, the software identifies the document type – such as a bill of lading, weight ticket or toll receipt, as well as indexing information by driver, truck, trip, customer, etc. – to match the image to the correct order in the dispatch and accounting system. McLeod Software expanded the set of barcode capabilities in Coming Soon … Reserve Now! ACS TripPak Services docu- ment management products includes overnight drop boxes, truckstop scanning, central scanning, in-cab scan- ning and smartphone capture. ACT NOW! Be among the first to receive the 2012 ERG … jjkeller.com/53415 | 800.327.6868 PC 53415 50 COMMERCIAL CARRIER JOURNAL | MARCH 2012 Write 241 on Reader Service Card or visit ccjdigital.com/info Available in 2012 New ERG mobile app Visit jjkeller.com/ERGapp for details. 2012 ERG at 2008 edition prices! Reserve