Customer Case Studies

Customer Profile Case Study: Mountainside Fitness Centers | 1 Executive Summary Previous Solution: • QuickBooks Results with Sage Intacct: • Saved $140,000 in anticipated salary costs • Shortened monthly closes by 20 days • Cut several days of manual work every month • Saved $250,000 in EBITDA value As a result of all our productivity improvements, my team has been able to keep up with Mountainside's expansion without adding the 5-6 employees we originally anticipated – saving us of approximately $140,000 in corporate payroll costs. –Tracy Taylor, CFO, Mountainside Fitness Gaining Support for Multiple Club Locations Over the past two decades, Mountainside Fitness Centers expanded to eleven fitness centers and more than $30 million in revenues. The company expects to double in size during the next two years, and recognized a need for a flexible and scalable financial management system. Mountainside's previous QuickBooks accounting so ware couldn't manage separate financials or produce cash flow reports for the organization's multiple fitness clubs, and had virtually no financial controls. In addition, the company managed its income with an industry-specific club management system called CSI Spectrum, which didn't integrate with QuickBooks. As a result, Mountainside's finance team was spending a full day each month hand-keying revenue details from CSI into a spreadsheet, checking balances, and then manually inpu ing journal entries into QuickBooks. "We're paving a path towards a $100 million company, and in order to support this goal we knew we needed a powerful cloud-based financial management application," said Tracy Taylor, CFO of Mountainside Fitness. "We ultimately chose Sage Intacct over NetSuite and Microso Dynamics because it was the most user-friendly, affordable system that provided deep financial capabilities." Improving Processes to Facilitate Future Growth Sage Intacct now helps Mountainside easily manage and consolidate financials across 22 separate entities. Thanks to the system's multi-entity architecture, the finance team can easily produce a full set of financials for each of its fitness clubs in half the time it took previously. The company has shortened its monthly close by at least twenty days, despite adding nine more locations since deploying Sage Intacct. The system eliminated numerous spreadsheets that were previously used to manage budgeting, purchasing, and expenses across the club locations. Mountainside's entire purchasing approval workflow is automated because all entities share the same vendor and customer records in Sage Intacct. This cuts in half the time that both club managers and corporate accounting spend tracking and approving POs and invoices, and allows for real-time feedback on spending and cash flow.

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