Customer Case Studies

Customer Profile Case Study: USA Fencing | 1 Executive Summary Previous Solution: • QuickBooks Results with Sage Intacct: • Cut month-end reporting period in half • Modernized time-consuming financial processes • Established a healthy asset balance Now that Sage Intacct provides more meaningful, accurate visibility into our data, we've been able to easily meet stringent requirements from new funders and be er manage our bo om line —ultimately bringing our asset balance into the black. –Keri Khan, Director of Finance and Business Services, USA Fencing Supporting Complex Nonprofit Accounting Needs USA Fencing is a nonprofit with a mission of growing the centuries- old sport of fencing. Three primary revenue streams support the organization—membership dues, tournament revenues, and grants from major funders like the U.S. Olympic Commi ee and Department of Veterans Affairs. This model requires complex financial reporting that was difficult to keep up with using basic accounting so ware like QuickBooks. Restricted funding sources expect detailed financial visibility in their own reporting periods, requiring USA Fencing's finance team to spend at least a day each month manipulating data in Excel in order to get beyond the limited information in its standard QuickBooks reports and produce project budget updates for different fiscal and calendar periods. "When it became clear that we needed a more powerful system to handle our nonprofit accounting needs, we evaluated both Sage Intacct and Blackbaud," said Keri Khan, director of finance and business services at USA Fencing. "Sage Intacct was without a doubt the best choice for us because of its flexible report writing capabilities, its accessibility in the cloud, and its overall ease-of-use across all our key financial workflows." Increasing Productivity Through Streamlined Processes Sage Intacct modernized several important financial processes at USA Fencing, most notably around reporting. By eliminating the need for time-consuming report preparation, it cut the finance team's month- end reporting time in half. The system also makes it easier to track and classify expense reimbursements for hundreds of employees, contractors, and athletes. In addition, it improved USA Fencing's billing and account receivable processes, making them more consistent and twice as fast by enabling the team to email invoices or payment reminders directly from Sage Intacct. Finally, the nonprofit enjoys greatly streamlined purchasing workflows in Sage Intacct. Thanks to proper documentation for bids, detailed tracking of every requisition, and easy approvals via email, employees no longer

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