Customer Case Studies

Customer Profile Case Study: WebAssign | 1 We've only had to add one full-time employee to our finance and accounting team despite our company's double-digit revenue and headcount growth. Because of Sage Intacct's ability to scale with us, we estimate our finance and HR teams are saving around $130,000 in annual salary costs. –Ellen Grantham, VP of Finance, WebAssign Switching to an Intuitive, Flexible Project Accounting Solution WebAssign is a rapidly growing provider of online learning solutions for higher and secondary education. Major academic publishers have adopted its online homeworking and grading tools for over 600 math and science textbooks. As its business became more complex, WebAssign struggled to capture and monitor data about each of these textbook projects using QuickBooks and Excel. The company initially tried to solve this problem by moving to Microso Dynamics GP, but faced significant internal resistance because the system's clunky timesheet interface created too many barriers for employees. Dynamics GP also failed to adequately support WebAssign's reporting needs, so the content services group spent around 20 hours each month manually calculating time spent and rates to create project tracking reports in a separate database. Eventually, WebAssign's consulting partner, Massey Consulting, recommended a switch to Sage Intacct's modern, cloud-based financial management so ware. "As we considered whether to continue working through our challenges with Dynamics GP or move to Sage Intacct, we quickly became convinced that Sage Intacct's ease-of-use and anytime, anywhere accessibility would greatly benefit our entire team," said Ellen Grantham, vice president of finance at WebAssign. Streamlined Time Tracking and Financial Processes Once a decision was made to deploy Sage Intacct, Massey Consulting helped WebAssign move ten years of historical financial data from both Dynamics GP and QuickBooks into the new system. Now, all employees – from the president on down – have user and role-defined web access to Sage Intacct. The finance team has streamlined several other processes with Sage Intacct, from accounts receivables and payables, to project accounting and reporting. Using Sage Intacct's time and expenses module, it is easy for WebAssign employees to enter and submit timesheets and expense reports from anywhere. With new paperless workflows and clear deadlines in place, managers receive email notifications when timesheet reviews are needed, Executive Summary Previous Solution: • Microso Dynamics GP Results with Sage Intacct: • Saved 500+ hours in system workarounds annually • Avoided $130,000 in yearly salary costs • Improved forecasting for hundreds of service projects

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