Customer Case Studies

Community Food Bank of Eastern Oklahoma


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© 2018 Sage Intacct, Inc. All rights reserved. 877-437-7765 Company Overview Located in Tulsa, the Community Food Bank of Eastern Oklahoma distributes food and other grocery items to 450 partner agencies in eastern Oklahoma, including food pantries, emergency shelters, soup kitchens, senior citizen centers and aer-school programs. In scal year 2018, the Food Bank distributed more than 28.1 million pounds of food throughout the 24 counties of eastern Oklahoma. For more information, visit Executive Summary Previous Soware: • Intuit QuickBooks Results with Sage Intacct: • Able to provide 100,000 more meals with savings from eciency gains • One-half FTE has been repurposed from AP to more valuable work • Reporting on real-time data supports beer decision-making • New insights and visibility to improve programmatic impact Challenges Sophisticated Financial Management at a Growing Nonprot For over four decades, the Community Food Bank of Eastern Oklahoma has worked to combat hun- ger and improve nutrition for needy individuals across 24 counties. In scal year 2018, the nonprot and its 450 partner agencies distributed more than 28 million pounds of food — a 63% increase over 2013. Income, three-quarters of which comes in donations from foundations, companies and individuals, has risen 20% annually in the past two years to $38.7 million including the value of donated food. That growth put a strain on the Food Bank's nance and accounting processes, based on Intuit QuickBooks. David Parrack, who joined the organization in 2015 as CFO, made it a top priority to upgrade to a more modern and capable nance solution. "We were still using the same tools in place when the Food Bank had ve to 10 employees, instead of the 75 today," Parrack said. "Quick- Books couldn't give us real-time visibility into nancials, and the reporting was prey limited. It's also not very robust at security or segmenting roles, which are valuable for a growing organization." Having worked previously at a large for-prot global telecommunications company, Parrack was looking for "big company capabilities on a small company budget." Aer evaluating several solu- tions, Parrack and other Food Bank executives found the ideal nancial management platform with Sage Intacct. The cloud-based solution delivered the sophisticated reporting, real-time data, role- based self-service access, and strong nancial controls that the Food Bank was looking for. Live on Sage Intacct in 2017, the Food Bank has the accounting and nance solution it needs to accommo- date growth, elevate eciency and insights, and support its worthy mission. Solutions 'A Real Impact on Our Mission' The upgrade from QuickBooks to Sage Intacct has allowed the Food Bank to liberate time and re- sources that it can channel into its social impact and distribution of nearly 400,000 meals a week to hungry seniors, veterans, children and families. For instance, accounts payables processing is 65% more ecient, enabling the Food Bank to repurpose a half a headcount from AP processing into more valuable work. "If you free up half a person's time, even a clerical person, you free up $25,000 — that's equivalent to 100,000 meals," Parrack said. "Those eciencies have a real impact on our mission." Financial Eciencies Feed the Hungry Community Food Bank of Eastern Oklahoma C A S E S T U D Y

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