Customer Case Studies

Halloran Consulting Group

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www.sageintacct.com 300 Park Ave #1400 San Jose, CA 95110 877-437-7765 Copyright ©2019, Sage Intacct, Inc. All rights reserved. Sage Intacct is a registered trademark of Sage Intacct, Inc. L i f e S c i e n c e S c o n S u L t a n c y t h r i v e S w i t h P r o j e c t - B a S e d a c c o u n t i n g project accounting module, robust dimensional reporting, and role-based permissions. "We felt that Sage Intacct was head and shoulders be er as far as ease of use, user access controls, revenue recognition, and the reporting factor," Zieja said. Leaving Salesforce in place, Halloran replaced QuickBooks with Sage Intacct in 2017. The company also got rid of OpenAir, and installed Nexonia for time and expense management. Halloran is now thriving with project-based accounting and real-time information in an integrated landscape. With Sage Intacct and Salesforce integration, Zieja's team generates reports showing budget vs. actuals, project profit, billable utilization, billing status, and more. Sage Intacct also captures daily time entries made by consultants into Nexonia for timely insights and streamlined billing. "The visibility we have through Sage Intacct is great," Zieja said. " It's helped us improve profitability and make faster, be er decisions because at literally the click of a bu on, we can see what's going on in the business. We can compare it against past performance and look at our pipeline forecast." Halloran has achieved remarkable gains in key metrics since adopting Sage Intacct as its system of record. For instance, project margins were up 12% in 2018. Revenue and net margin also hit a new high in a banner year for the company. Billable utilization leapt from just over 50% to 68%, while days sales outstanding plunged from 120 days to 68, opening $1 million in new monthly cash flow. Write-offs dropped from 3% of revenue to virtually zero. Halloran is well on its way to achieving $4 million in new profit by adopting blended-rate consultant pricing, a er analysis in Sage Intacct showed the benefits of a blended-rate model. Results Finance Transforms into a Strategic Partner for Growth "We really hit it out of the park last year because we were able to see real-time data," Zieja said. "Any time we saw things going south, we were able to react really quickly rather than waiting until the quarter was done." Another catalyst in Halloran's transformation has been the elimination of hours of manual work in its old environment. Time needed for the monthly close has dropped from 20 days to 10, while accounts payable processes that took several days are now complete in hours, due in part to the Sage Intacct-Nexonia integration. Invoicing time has been cut from a week to as li le as two days, even as the number of monthly invoices has doubled to 120. Rather than spending 90% of her time in spreadsheets, Zieja now relies on Sage Intacct dashboards to monitor and analyze the business. And despite Halloran's rapid growth, its finance team size has increased only nominally, from 3.5 full-timers to just four. The time savings has empowered finance team members to invest their skills to help drive growth as a more strategic partner to the business. In addition, the finance team has time to operate at varying altitudes – flipping easily between granular project data that project managers view or service level data that the executive team is interested in, rather than manual crunching scenarios or editing endless spreadsheets. "Before, we were stuck in the day-to-day weeds of closing the month. We'd get two days to breathe a er the close, but couldn't analyze the data or get new projects done — there was no time," Zieja said. "Now I can look at my dashboards and reports and know that the data is solid and literally up to the minute." Energized in its newly orchestrated environment, Halloran has its sights set on doubling its business in the next several years. Zieja and other Halloran executives are confident that the firm has the right processes and technologies in place to achieve that goal. The visibility we have through Sage Intacct is great. It's helped us improve profitability and make faster, be er decisions because at literally the click of a bu on, we can see what's going on in the business. Tania Zieja, CFO, Halloran Consulting Group

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