Customer Case Studies

Courthouse Athletic Club


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© 2019 Sage Intacct, Inc. All rights reserved. 877-437-7765 Company Overview Courthouse Athletic Club is a locally-owned gym that makes fitness simple and fun. It operates five locations in Oregon, offering weights, cardio, swimming, basketball, volleyball, pickleball, racquetball, and squash, as well as multiple training options and affordable child care. Executive Summary Results with Sage Intacct: • Increased finance team efficiency by 60% • Gained visibility to optimize sales and expenditures while maintaining profitability • Improved overall gross margin 39% • Grew net revenue 2X at a single location • Accelerated forecasting and planning 2X • Saved $6,000 annually on CPA costs for fixed asset management Challenges Replacing Inflexible Legacy So ware to Transform Finance Over the past 40 years, Courthouse Athletic Clubs expanded from a single location to five comprehensive clubs in Western Oregon. Today, the local hospitality business serves 16,000 members and brings in revenues of over $15 million through fitness dues, personal training, swim lessons, and other programs. About four years ago, the company hired a new bookkeeper who immediately saw an opportunity to transform finance's role in the organization. To start, he decided to replace Courthouse's legacy, server-based accounting so ware with a modern system that would automate paper-heavy, labor-intensive processes. Tyler Shockley, who's now the company's finance director, remembers, "Our previous so ware was basically just a humongous, difficult-to-access warehouse of data. We need a financial system that would change and grow with us, and make it easier to extract timely transaction-level detail and inform smart business decisions in our highly competitive market." Courthouse considered Oracle NetSuite, but ultimately selected Sage Intacct's cloud-based financial management solution for its more user-friendly interface, powerful management reporting, and amazing customer service. As a result, the business streamlined its finance team while increasing productivity 60%, gained trusted financial insight to drive sales model changes as well as capital expenditure choices, and helped improve overall gross margins by 39%. Solutions End-to-End A/P Automation Increases Finance Productivity 60% A er implementing Sage Intacct, Courthouse's finance team reduced manual accounting tasks that used to take days to just hours, and eliminated unnecessary paper usage. By streamlining A/P, cash management, bank reconciliations, payroll, and reporting, Shockley was able to broaden his role and free up four people for other positions that be er fit their interests. As a highly efficient 'one-man band,' he cut the department's weekly person-hours from 100 to under 40. The company next added tools from the Sage Intacct Marketplace, including Yooz for A/P automation and ExpensePath for expense reporting, so its procure-to-pay cycle flows seamlessly between the three systems. This enables Shockley to reimburse employees for expenses four times sooner, and pay bills in half the time—making club managers, executives, training directors, and their vendors happier. He also adopted Sage Intacct's fixed asset management so ware for Fitness Club Gains Visibility to Improve Gross Margin 39% and Doubled Net Revenue at a Single Location Courthouse Athletic Club C A S E S T U D Y

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