Case Studies - EN

Case Study: Gasum

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With €924m in revenue in 2016, Gasum is the main operator in Finnish natural gas markets. The company owns and operates the gas transmission network in Finland. Gasum imports natural gas to Finland and operates as a wholesaler to a wide range of Finnish customers such as energy producers, homes and industries, and provides compressed natural gas (CNG) and biogas for public and delivery transport operators in major popula on centers. In addi on, Gasum manages the capacity of transmission network equipment and filling sta ons for natural gas vehicles. The company employs approximately 395 professionals. The volume of opera onal informa on that Gasum manages, including its internal documenta on as well as files and records produced by its business partners, is significant. From work permits, installa on informa on and permission documenta on, to instruc on manuals and guides, guarantee documents and SOPs, the ability for Gasum to efficiently organize and manage vital informa on assets has a direct impact on the company's ability to efficiently deliver energy resources to its business cons tuents. Gasum came to the realiza on that managing business documenta on using their exis ng technology pla orms and infrastructure was not mee ng its needs and requirements. Documents could not be quickly found by its staff, and in some instances, not at all. When documents were located, they were o en not the correct versions, which led to quality control issues and challenges. Gasum began looking for a document management solu on to address the myriad of document management issues and challenges it was experiencing. A er researching and evalua ng a handful of document management systems, the company selected and deployed M-Files. "In addi on to being a superior document management system with robust workflow capabili es and the ability to easily integrate with our CRM and ERP systems, the Windows-based interface was a key selling point for us," said Tiina Niinimaki, Development Manager at Gasum. "Prior to M-Files, vital business informa on was being stored on our employees' work computers, but M-Files has enabled us to u lize a centralized repository for managing all of our documents, which has been a big benefit of using the system. We use M-Files to manage almost all of our company documenta on, regardless of what it's related to." Integra on of M-Files with SharePoint Enhances Project Management Gasum leverages Microso SharePoint as its company-wide workspace tool and communica ons channel. Gasum's workspaces within SharePoint include lists of documents from M-Files that are associated with each project, workgroup, func on, business area or u lity -- and Gasum leverages M-Files' dynamic views within its SharePoint workspaces to ensure its staff can quickly and easily find the precise informa on they need. For example, mee ng agendas that reside in Finland's Natural Gas Market Leader Leverages M-Files for Project Management, Partner Management and Quality Control Success Story M-Files Inc. 6400 International Parkway Suite 2500 Plano, TX 75093 Phone: 972-516-4210 Fax: 972-516-4211 M-Files Corporation Hermiankatu 1 B 33720 Tampere Finland Phone: +358 3 3138 7500 Fax: +358 3 3138 7550 sales@m-files.com www.m-files.com ©2018 by M-Files Corporation. M-Files is a registered trademark of M-Files Corporation. All other trademarks are property of their respective owners. "In addition to being a superior document management system with robust workflow capabilities and the ability to easily integrate with our CRM and ERP systems, the Windows-based interface was a key selling point for us." -Tiina Niinimaki Development Manager, Gasum

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