Issue link: https://read.uberflip.com/i/1488690
Kahua | www.kahua.com 04 Results Because Clark had performed such a detailed analysis of its systems and processes, it had a very good baseline to track performance improvements. The more noteworthy and tangible improvements included: Maintaining data in various systems is inefficient; when a project team member has to look up vital project data in multiple systems, it impacts productivity. So in addition to ensuring that its project partners were able to better 'integrate' through enhanced collaboration, Clark determined that productivity gains could be made by ensuring that its next-generation system could easily integrate with its ERP system and other third party applications. Since Kahua is built on open APIs, it easily interfaces with other systems. Seamless Integration One of the biggest shortcomings of Clark's legacy system was the hub-and-spoke architecture, which limited other project partners' means of collaboration and impacted productivity data ownership. Instead of a hub-and-spoke architecture, Kahua is designed as a hub-to-hub architecture. With hub-to-hub, each project partner has its own Kahua database, allowing everyone on the project to truly collaborate, share data and use workflow capabilities to assign and manage project tasks. In this model, each entity has its own system and project record. Collaboration without Compromise In addition to positive feedback about the user interface and more intuitive nature of the system, Clark conducted a detailed analysis of the processes that were optimized in Kahua. In taking a Change Order from conception through RFP, proposal submission, approval and generation of subcontractor change orders, Clark determined it took significantly less time to complete this process. Similarly, Clark realized additional improvements for other vital processes like Submittals and RFIs. These efficiency gains came about as a result of the combination of Kahua's modern and intuitive user interface as well as the workflow automation capabilities. From a true cost savings perspective, these and other associated productivity gains will enable Clark to reduce on average one FTE per project. Usability and Cost Reduction In addition to the productivity gains resulting from a better user experience, Clark was also able to dramatically improve efficiencies for key processes like Daily Reports. By leveraging Kahua's workflow automation, Clark designed a two-part automation that would generate a daily report each night so that the superintendent could review first thing in the morning. This enabled the superintendent to review and remove any subcontractors no longer on the job and add any new ones expected onsite that day. At noon each day, the system sends task notifications to Productivity Gains