Customer Case Studies

PAWS Chicago


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© 2018 Sage Intacct, Inc. All rights reserved. 877-437-7765 Challenges Growing Nonprofit Requires Powerful Managerial Reporting PAWS Chicago is a 20-year-old nonprofit focused on making Chicago a "no kill" community for dogs and cats. In support of this mission, the organization adopts out over 5,000 animals annually, but is much more than a rescue shelter. Its community outreach and prevention programs include a mobile spay and neuter clinic, a door-to-door outreach team, pet food bank and cat colony caretakers to keep animals from entering the pound. PAWS Chicago performs over 17,000 spay and neuter surgeries each year, which it subsidizes in low income areas with limited veterinary access. As the $11 million organization has grown, its management team needed a be er way to track separate financials for all of these programs, while still producing the standard nonprofit tax reports. "We reached a point as an organization where our chart of accounts was ge ing overly complex, and it was nearly impossible to prepare our Form 990 efficiently, let alone any type of managerial reporting," said Alisa Brill, CFO at PAWS Chicago. "We knew we were too big to still be on QuickBooks and were drawn to Sage Intacct by its approach to capturing a variety of operational dimensions that would allow us to slice and dice data at the specific program, department, or vendor-level. We chose Sage Intacct over NetSuite because it perfectly fit the way we wanted to manage our organization." Solutions Streamlined Payables Improves Efficiency by 40% Working with consulting partner Porte Brown, PAWS Chicago eliminated separate purchasing, bill pay, and time and expense systems, and streamlined these workflows within Sage Intacct. By using the robust modules in the cloud-based financial management solution, the team avoids double-entry between systems and enjoys improved financial controls. The PAWS Chicago finance team saves around two full days in the monthly close process and another day on cash reconciliations because all of their workflows are efficient and data can be uploaded directly into Sage Intacct. "Our lean three and a half person team has greatly increased overall productivity with Sage Intacct, and we'll be able to scale easily without adding more headcount. In particular, our payables process is at least 40% more efficient now that we've integrated everything in one central financial management hub," shared Brill. "The team at Porte Brown has been amazing. They understand our needs, help adapt Sage Intacct to our organization, and always find a way to figure out anything we need to know." Company Overview Founded in 1997, PAWS Chicago is a nonprofit with a mission of building "no kill" communities – starting with Chicago – that respect and value the life of every cat and dog. The organization is working to set higher standards in the way animals are treated, and end the overpopulation of homeless animals through solutions, practices and education. Executive Summary Previous So ware: • QuickBooks Results with Sage Intacct: • Improved decision-making through program and departmental-level visibility • Increased financial process efficiency upwards of 40% • So ware paid for itself in <3 months Growing Nonprofit Requires Powerful Managerial Reporting PAWS Chicago C A S E S T U D Y

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