Customer Case Studies

This transition to Sage Intacct eliminated massive Excel spreadsheets and hours of manual, duplicate data entry both at the organization's headquarters and in field offices around the world. As a result, Sage Intacct dramatically reduced the work needed to close the books in each coun- try, freed up teams for more value-added analysis, and made consolidations across all 25 entities and 19 currencies a much simpler process. All told, Room to Read's field operations experienced a 25 percent productivity improvement with Sage Intacct—or the equivalent of about $300,000 in annual savings on labor. The global accounting and finance team also achieved impactful productivity improvements of 30 percent, thanks to their combination of best-in-class financial systems that eliminated the need for three full-time employees who performed manual account- ing functions. In addition to saving time, Sage Intacct enabled Room to Read to provide more specific informa- tion to donors about the projects they are funding. "When we were on Epicor, our data structures only allowed us to look at average costs across all 7,000 donor-funded libraries. It was all but impossible to get donors the specific information they wanted about how we were managing against their particular budgets," said Freedman. "Thanks to Sage Intacct's dimensions, we can now drill as deep as we need to, even down to the costs of a single library in a certain village. And the process is much more efficient, allowing us to meet any deadline we commit to with confi- dence and provide more strategic insights when creating donor proposals and reports." Solutions Boosting Credibility Through Accurate, Timely Data Room to Read's finance team pulls statistical program outcomes from Salesforce, combines that with financial data from Sage Intacct, and brings it all together in Adaptive Insights for highly collaborative and transparent planning. "We can track all of our expense types throughout the lifetime of a program—including everything from training teachers or supplying materials for the children to research and evaluation," shared Freedman. "When a large federal or corporate donor funds a multi-year literacy program across multiple schools, we can accurately report back the specific cost associated with each programmatic component, as well as the program's impact to date, which increases our credibility and accountability as an organization. We would not have been able to do any of this without Sage Intacct." Each country office also has its own dashboard in SageIntacct, with relevant information like employee travel expenses, outstanding reimbursements, and the ratio of employees per child benefi ed by region. Room to Read relies on this visibility to support data-driven performance management and find areas where it can be er optimize its impact. In the near future, this finan- cial infrastructure will help the NGO answer other critical questions like, "If we had an extra dollar per child, would it be best spent on another day of training, another set of books, or something else?" C a s e s t u d y A er comparing Sage Intacct with other products, our corporate and field teams all agreed that it was intuitive, dynamic, and flexible enough to capture all of our operational complexities. What made the decision especially easy was the company's 'customer for life' philosophy, which assured us that Sage Intacct could effectively carry us into the future. –Shari Freedman, CFO, Room to Read Copyright ©2018, Sage Intacct, Inc. All rights reserved. Sage Intacct is a registered trademark of Sage Intacct, Inc. Rev: SI_Case_Study_Room_to_Read_R3 | July 24, 2018 11:17 AM www.sageintacct.com 300 Park Ave #1400 San Jose, CA 95110 877-437-7765

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