Customer Case Studies

Atlanta Convention & Visitors Bureau


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© 2018 Sage Intacct, Inc. All rights reserved. 877-437-7765 Challenges Taking Financials from Green Screen into the Cloud As the liaison between meeting planners, tour operators, and more than 800 member organizations, the Atlanta Convention & Visitors Bureau (ACVB) helps to bring over 42 million visitors to Georgia each year. In support of its mission to drive tourism, ACVB runs a nonprofit chamber of commerce and arts foundation, as well as for-profit publications. Previously, the organization struggled to achieve real-time financial visibility across its multi-entity legal structure using a legacy IBM AS/400-based accounting system. "Before we switched to Sage Intacct, our cumbersome green screen so ware slowed down critical financial processes and required way too much manual work for things like consolidations, data entry, and inter-company transactions," said Braam du Plooy, Controller at ACVB. "It had no flexibility to integrate with the other systems in our environment, and made it impossible to get transparency into our financials before the monthly close." The bureau decided to convert to modern, cloud-based ERP so ware that would meet its needs long-term. Braam was impressed by Sage Intacct's roadmap of innovation and easy, intuitive interface across the full spectrum of accounting automation. ACVB worked with Sage Intacct partner Cli onLarsonAllen to implement the new solution, and immediately saw improvements in its revenue reconciliation, monthly close, and accounts payable processes. Solutions Reaching Peak Performance via Best-in-Class Financial Management With its Sage Intacct-powered financial hub, ACVB streamlined core financial processes for dramatic time savings. The finance team used to spend 4-5 hours every month on spreadsheet- based revenue recognition; now the entire workflow is completed in seconds through Sage Intacct's sophisticated capabilities. This automation is one of the reasons ACVB has reduced its monthly close from 5-10 days to just 1-3 days. "Thanks to things like the monthly recurring journal entries we've created in Sage Intacct, we can meet any close deadlines that come our way," du Plooy noted. Company Overview Established in 1913, Atlanta Convention & Visitors Bureau (ACVB) is the official destination marketing organization for the city and serves to favorably impact Atlanta's economy through conventions and tourism. ACVB acts as the liaison between meeting planners, tour operators and more than 850 member organizations to support Atlanta's $15 billion hospitality industry and generate nearly 51 million visitors each year. Executive Summary Previous So ware: • Legacy IBM AS/400-based system Results with Sage Intacct: • Shortened monthly close from 10 to < 3 days • Reduced A/P and payroll workloads by 70% and 90%, respectively • Increased business agility through multi-dimensional visibility • So ware paid for itself in <6 months Taking Financials from Green Screen into the Cloud Atlanta Convention & Visitors Bureau C A S E S T U D Y

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