Issue link: http://read.uberflip.com/i/8885
Advice: Best Practices for Members to Manage Agreement Compliance • License Tracking: Keep a record of software license purchases. Information you will surely need to refer to includes: • Product name, manufacturer name, product description •Number of licenses • Type of license • Where installed (generate this automatically if you have or can obtain the software to do so) • Location of installation files or media • Installation keys, serial numbers, etc. • Websites, logins, and telephone numbers for support •Notes about the purpose of the product • Consider developing policies and procedures for who can install software and how you track the purchase and license from the time of request through purchase, installation, moves/adds/ changes, and final removal at the end of the product’s useful life. 18 Best Practices in Licensing Agreements ILTA Report • Consider preparing a summary of each signed agreement to which you can refer when you have questions about your compliance or the vendor’s compliance. • Develop procedures for keeping track of proof of ownership of software licenses. Information you will need may include: •Date of purchase • Purchase price • Copies of invoices • Cancelled checks • Registration documentation • Purchase order • Vendor ’s list of items purchased • Develop procedures for auditing your license compliance. With changes in personnel or equipment, and with automated software installations, it is easy to lose track of whether you have sufficient licenses for the number of installations.